Why CAAPS?

A highly configurable solution with business rules that can be tuned to meet your current and future needs. Your CAAPS solution will be configured to meet your unique needs and apply Accounts Payable best practices. We will continue to work with you as you uncover opportunities to make your team more efficient and the business outcomes better.

Track and view every invoice from the moment it arrives to the moment it is paid.

Despite procedures to ensure only appropriate payments are made, false billing inevitably occurs. It is the largest form of business fraud according to ACCC reportage, costing organisations millions.

Reduce the chance of false billing with CAAPS as it applies numerous checks each and every time looking for any signs of False Billing. If it finds anything suspect, it will bring it to your attention. Checking all invoices before they are exported to your finance software – so even when your AP team is at capacity, your money remains fully protected.

Complete statement reconciliation automatically, including notification of suppliers regarding missing invoices and credit notes.

A highly configurable platform with 150+ business rules that can be tuned to meet current and future needs.

Your CAAPS solution will initially be configured according to Accounts Payable best practices, then you’re handed the keys to apply and maintain organisation-specific configurations at zero cost.

Our Accounts Payable automation project experience guarantees your project will be pain-free.

Benefit from exclusive insights and workshops covering the ways that organisations use CAAPS to solve the same problems you face and open doors to your goals.

Change can be difficult – CAAPS makes it less stressful with a dedicated guide to ensuring all your stakeholders are involved and informed from Day #1.

You will receive a proven, step-by-step methodology to bring everyone on board and prevent the traditional grief of change.

Every invoice is consistently checked in accordance with your exact rules.

With 100% visibility and a detailed audit trail of all invoices kept, CAAPS empowers you to ensure you do everything possible to remediate risk.

Avoid wasting funds with repeat processes.

CAAPS enables straight-through processing by identifying purchase orders, purchase order lines and goods receipts then matching

Define how CAAPS follows up with your staff to ensure tasks are completed in a timely manner.

CAAPS ensures the right person gets the right document, preserving productivity and honing organisation-wide workflows.

CAAPS tracks each line of every invoice then produces rich data for you to implement and benefit from.

See your spending on a product or service, its best available price and projected savings across any time period.

See purchase frequency and volume to understand seasonal trends, identify new strategies and single out declining services e.g., use CAAPS to determine the best source for LPG and start supplier negotiations armed with the data you need to broker a fair deal.

CAAPS deploys advanced ML and fuzzy logic to capture data from your invoices.

In addition to our automated services, an in-house human team consistently reviews data capture to ensure a consistent, quality experience for clients.

Identify who processed and approved every invoice, when related activities were completed, and ensure that the correct approvals are completed prior to payment.

CAAPS singles out all duplicate invoices, saving you valuable time, money, and resources.

You can even automatically notify your suppliers to stop sending duplicates.

No more guesswork – always be aware of how much you owe and to whom.

Invoices are recorded and captured the moment they arrive, so you always know the status of the invoice, who possesses it and how long you have had it.

Powerful yet easy to configure, CAAPS’ authority delegation features ensure that approvals are made appropriately and consistently.

CAAPS transfers all data to its linked Power BI App, where deep data streams enable you to reach further than traditional finance software permits and apply your findings to fuel growth.

Mine data from every line description, see what was purchased, when it arrived and when it was ordered. Generate detailed reports bespoke to your organisation’s needs.

Assess invoice processing flows and identify all bottlenecks, including suppliers and branches that cause the most friction and respond slowest, and parties creating poor purchase orders.

CAAPS & Power BI Empowers you with accurate and in-depth data you do not currently have easy access to.

CAAPS ensures your staff no longer need to remember an array of passwords. Stop worrying about weak passwords, ensure access for authorised users only, and easily adjust organisational access from a single point.